Privacy policy for recruitment using Teamtailor
The service for handling recruitments and simplifying the hiring process is powered by Teamtailor on behalf of Hammer & Hanborg Group. It is important that the persons using the Service feel safe with, and are informed about, how we handle User's personal data in the recruitment process.
The below terms and policies apply to all candidates registered in our candidate network.
Candidates who register in our system. Our routine is that every H&H employee who contacts a potential candidate via phone or digital channel always refers to our web-based candidate platform. When you as a candidate register your information via our website/candidate platform, we enter into a mutual agreement between us and the registered to offer you potential career opportunities.
When you register, you become searchable for us at H&H for both advertised and unadvertised positions. You can either apply for advertised positions yourself via our website or you can be contacted by us to approve that you want to participate in processes for both advertised and unadvertised positions.
What personal data is collected? You as a candidate register your personal data via our candidate platform. We have a short form where you fill in contact information and desired workplace. You can supplement your registration with a CV and/or an application.
Beyond your preferences (such as invitations to events, etc.), H&H will not collect or process sensitive personal data (such as union membership, political opinion, sexual orientation, or religious affiliation) or information that is not relevant for recruitment and/or consultant leasing. It is therefore important that you as a candidate do not provide sensitive personal data or information that is not relevant to the positions you are applying for.
Personal identity number. Processing of personal identification numbers will only take place in the event of a background check. As a candidate, you should never provide your personal identification number in your CV, application, or other parts of your profile with us. If a background check is to be conducted in a recruitment process, you will be informed and you will consent to the processing of your personal identification number.
As a candidate at H&H, the following personal data can be subject to processing:
- First and last name
- Contact information such as email address, phone number, and home address
- Previous work experience and education/courses
- Interview notes
- Video recordings of any interview with H&H's recruitment consultant and transcription of the interview used only for internal purposes
- Test results from test tools used in selection work
- Information about how you have interacted with us
- Feedback from reference persons
- IP addresses
- URLs such as your LinkedIn profile
- Documents that you have uploaded to our platform via our website
Purpose of collecting personal data. The purpose of collecting your personal data is for Hammer & Hanborg to maintain a relationship with you as a candidate to offer you potential relevant career opportunities through recruitment and/or consultant assignments. We may also use your contact information to invite you to events and seminars and to participate in surveys. For each mailing, you will have the opportunity to unsubscribe.
Transfer of personal data to customer. Personal data that Hammer & Hanborg processes about you as a candidate can be shared with the customer in a recruitment process. To protect your privacy, we never send your profile to the customer without having had a dialogue with you first and you have shown interest in the current position. Test results from the test provider can be shared with the customer for the assignments you are relevant for.
Transfer of personal data to external supplier. In some processes, you as a candidate may, for example, conduct personality and/or ability tests provided by an external provider. Your personal data may be transferred and processed by the provider so that you can complete such tests. This processing has been approved by you by registering your information via our candidate platform and by participating in the current recruitment process.
Your references. In the recruitment process, we may ask you to provide references to us. You are responsible for informing the references that their personal data has been provided to us. We never take references from other reference persons than those you have provided to us yourself.
Saving your personal data for the future. H&H stores your personal data for future career opportunities. Information that is relevant to individual recruitment and/or consultant leasing processes such as interview notes and information from references is stored only as long as they are necessary for the process and then for up to three years after the completion of the recruitment and/or consultant leasing process. This is to protect our rights in the event of any discrimination dispute. We also regularly clean our candidate database to keep it updated and relevant.
Opportunity Newsletter. Our newsletters with current recruitment assignments are not linked to your profile or your personal data in our candidate platform. You can unsubscribe from our newsletters at any time. If you unsubscribe from newsletters, you will not automatically be removed from our candidate database. If you wish to delete your personal data from our candidate database, please refer to the "Right to be deleted."
Your rights as a registered candidate in our candidate database. It is important to us that you are aware of the rights you have as an individual.
Right to access. You have the right to access the information we have registered about you in our candidate database. If you wish to know what information we have registered, you can go to Data & Privacy. There you will have access to your personal data in electronic format.
Right to erasure. You have the right to correct or delete information about you when it is incorrect, incomplete, or unnecessary. The information you have provided via our website/candidate platform can be changed by logging into the platform. There you also have the opportunity to delete previously uploaded documents such as CV and application. You also have the right to supplement incomplete information. Send what you want to change to info@hammerhanborg.com / infonorge@hammerhanborg.com.
Right to be deleted. You have the right to request the deletion of personal data that we process about you. In cases where there are legal obligations that prevent H&H from immediately deleting certain personal data, we may refuse your request for deletion. Such legal obligations exist, for example, in accounting laws. It is also possible that future processing is necessary to establish, exercise, or defend against legal claims. If you want your data to be deleted, go to Data & Privacy.
If there are no legal obligations preventing us from deleting your data, they will be deleted as soon as possible and at the latest within 30 days. You will be informed that the deletion has been carried out.
Right to data portability. In cases where H&H's processing of personal data is contractual, you have the right to request that the data concerning you and that you have provided to Hammer & Hanborg be transferred to another data controller. A prerequisite for this is that the transfer is technically possible and can be done automatically. Data & Privacy.
Right to complain. If you believe that H&H processes your personal data in violation of the regulations, in addition to contacting us at DPO@jurek.se, you can file a complaint to Integritetsskyddsmyndigheten (IMY).
Security. H&H aims to only process your personal data within the EU/EEA where our IT systems are located. H&H has implemented security measures to ensure that the processing of personal data is done securely and to protect personal data from unlawful access, unauthorized processing, and misuse. Access to the systems where personal data is stored is limited to employees and suppliers who need access to the data to perform their tasks. All employees are also informed about the importance of maintaining security through internal routines that regulate the use of passwords and work conducted outside the office and abroad.
H&H also continuously monitors the systems to detect any weaknesses and to protect your personal data.
